UCCS OSA

Responsibilities

The responsibilities of a student club or organization to their advisor include, but are not limited to:

  • Establishing and sharing a job description for the advisor that clearly defines his/her responsibilities and anticipated lines of communication.
  • Notifying the advisor of all meetings, activities, and programs. Establishing an attendance schedule at organization meetings, which is mutually agreed upon by the advisor and the student organization.
  • Meeting regularly with your advisor to discuss organization matters.
  • Consulting the advisor prior to making significant changes to the structure of the Organization.
  • Consulting the advisor when any significant organization policy changes are made.
  • Allowing the advisor to share their thoughts and ideas.
  • Showing respect and value for the advisor.
  • Considering all advice and guidance provided with an open mind and a sincere interest for improvement of daily operational and special event/activity needs

Some information provided by Jon Kapell, Associate Director of Campus Activities, Drexell University

The responsibilities of the club advisor to their student club or organization include, but are not limited to:

  • Assist the group in developing realistic goals for the academic year.
  • Be aware of all plans and activities of the group and inform the group of institutional policies that may affect theses plans.
  • Discourage dominance of the group by any one individual and should encourage quieter students to take initiative.
  • Provide continuity within the group and should be familiar with the group’s history and constitution.
  • Offer ideas for projects and events.
  • Work with the group, but not direct its activities.
  • Occasionally, an advisor can help an organization during an emergency or crisis situation.

The responsibilities of the club advisor to the individual members of an organization include, but are not limited to:

Help the students find a balance between their academics and their co-curricular activities. Encourage each individual to participate in and plan group events. Encourage students to accept responsibility for specific roles within the group.

Questions

Questions you may consider asking the club or organization that you advise.

How much involvement is expected or needed?

  • How often does the group meet?
  • How many major activities does the group plan per semester?
  • How experienced are the student leaders?
  • How do your skills match the needs of the organization?
  • What are some of the problem areas that your organization specifically needs advisory assistance in dealing with? Ask for past examples.
  • What are some of the ways the advisor can be more helpful to the group?
  • Will the advisor be a silent observer at meetings or an active participant?
  • Should you interrupt during meetings if you think the group is getting off track? How? When?
  • If things get unruly, should you interrupt or remain silent?
  • Are there areas of the organization that are “hands off” to the advisor?

Information provided by: Office of Student Leadership Development Programs at East Carolina University